Start putting together your website. You now have the date and location, so be sure to put that up. For speakers and registration, just put TBD for the time being. You might want to list hotels in the area (if you think the event will be large, you can try to contact these hotels for a group rate), restaurants (consider talking to them about sponsoring food), information on parking, driving directions to venue, and information about public transportation (be sure to mention the availability of cabs, etc.). You can download the official WordCamp logos here:
Since WordCamps are community events, we don’t like to charge high admission fees because that sometimes discourages people from attending. Ideally, most of the funding should come from sponsors. Venues and food should be low budget. T-shirts, coffee/tea and food are not required. That will help to keep your ticket prices low. If you have questions about how to handle pricing and costs, contact Maya.
E-mail Maya if you’d like the yourcity.wordcamp.org site and she can set it up for you. Keep in mind:
You have to use that theme and you can’t add any other plug-ins. You can customize most of it through widgets.
Open up your event for online registration. Ask for first and last name, t-shirt size and gender (if applicable), and if they’re vegetarian (if you’re serving food).
Just remember that if you are collecting payments via PayPal or Google Checkout, then you need to make sure you have a fully verified account with the provider or the money might get frozen in the middle of sales. The best thing to do is warn PayPal or Google via their support areas about what you are doing with your account and if everything will be OK before you start selling. This simple step can save a heap of trouble later. Some of your sponsors might have relationships with these companies already and can help out.