Contact potential speakers as soon as possible. E-mail Maya to see if Matt is available as he tries to attend and speak at as many WordCamps as humanly possible. Celebrity bloggers make great speakers. Is there an Automattician in your area? Contact Maya and she can put you in touch with one. They will also be willing to fly out if possible.Consider different types of speaking opportunities: panels, workshops, etc. Different people are better for different types of speaking opportunities, so approach people accordingly. Representatives from certain companies (i. e. technology or venture capital companies) may be willing to fly out and participate on panels or give presentations at no expense to you. Go through the company’s PR department and see what you can do.
As you start getting speakers to commit, add them to your website – even if you don’t have a schedule yet.
First speakers e-mail!
Send your speakers an e-mail 2 weeks before the event. This should include the venue information, what time they are speaking, and to be there 10 minutes before their talk starts. Ask if they need any special equipment. Make sure they have all the organizers cell phone numbers programmed into their cell phones.
You may want to get release forms from your speaker’s if necessary:
WordCamp AV Release Form
By participating in WordCamp ****, I understand that portions of the event will be recorded in video and audio tape as well as photographed. I agree that WordCamp **** has the right and permission to use such photographs and recordings should they include my name, likeness, voice, city/state of residence, or photograph for advertising or any other purpose in any media or format, online and/or offline, now or hereafter without further compensation, permission, or notification. I understand that all recordings from the event are the exclusive rights of WordCamp **** and I do not ask for or expect compensation or notification of the use of recordings or photographs in which I appear or speak.
Title of Presentation:_________________________